#OUTLOOK MAC RECALL EMAIL HOW TO#
#OUTLOOK MAC RECALL EMAIL WINDOWS#

A follow-up email then arrives that tells the recipient that you would like to recall the message. If you and the recipient use different email clients or backend mail services, the initial email remains in that person’s inbox. If so, you’ll receive an email indicating that the recall was successful for that particular user. If you and the recipient use the same Microsoft 365 Business or Exchange backend environment, then the email should be deleted from the recipient’s inbox automatically. If you chose the option to replace with a new message, a new email appears with the text from the original message so you can fix the problem and send the corrected version ( Figure D). To learn if the recall succeeds, keep the box checked for “Tell me if recall succeeds or fails for each recipient.” Click OK ( Figure C). Choosing to “Delete unread copies and replace with a new message” gives you an opportunity to immediately send a follow-up message with the correct information. Choosing to “Delete unread copies of this message” tries to remove the message with no follow up. The Recall This Message window offers two options. Select the Actions icon and click the option to Recall This Message ( Figure B). Open the email from your Sent Items folder. Here are the simple steps you can follow to recall. In the Mail view, click to open the Sent Items folder, and then double click to open the sent email you want to delete. If Actions tab is not available, you can add Recall This Message by customizing the Ribbon.

#OUTLOOK MAC RECALL EMAIL HOW TO#

Now, let’s say you notice an error in your email and want to recall it. Outlook for mac recall email how to You must double-click to open the message. Start a new email and address it to the recipient.

SEE: 50 time-saving tips to speed your work in Microsoft Office (free PDF) (TechRepublic) How to recall a message in Microsoft Outlook You should then follow up your initial email and recall message with another email that contains the right information or corrects the initial one. That tells them that your initial email is incorrect or invalid for some reason. Though the initial email won’t be deleted, the recipient receives a follow-up message indicating that you want to recall the previous email. However, even if you and the recipient use different email clients or backend systems, or you fail to recall the message before it’s been read, the recall feature can still serve a purpose. The email must have been delivered to the recipient’s mail server but it must not have been read yet. For your recalled message to be deleted, both you and the recipient must have a Microsoft 365 Business account or Microsoft Exchange email account in the same organization, meaning the same Exchange system on the backend. There are some requirements if the recall feature is to work properly. SEE: How to add a drop-down list to an Excel cell (TechRepublic) You can also send a replacement message with the correct information. Using the recall feature under the right conditions, your previous email is deleted without the recipient ever seeing it. You can fix your error after the fact by recalling a message. And then you realize for one reason or another that the message has a mistake or that it shouldn’t have been sent at all. You send someone an email in Microsoft Outlook.

#OUTLOOK MAC RECALL EMAIL WINDOWS#

Image: fizkes, Getty Images/iStockphoto Must-read Windows coverageĭefend your network with Microsoft outside-in security services For more info, visit our Terms of Use page. This may influence how and where their products appear on our site, but vendors cannot pay to influence the content of our reviews. We may be compensated by vendors who appear on this page through methods such as affiliate links or sponsored partnerships. You can recall an Outlook message that shouldn't have been sent.

If so, these keyboard shortcuts for Outlook can have you organizing your inbox, sending and receiving emails, and formatting text quickly.How to recall a message sent in Microsoft Outlook You might prefer to use Outlook as your email app on Mac or simply use it for certain accounts or businesses. If you’ve been using the keyboard shortcuts we’ve listed for Microsoft Office apps like Word, Excel, and PowerPoint, then these shortcuts for Outlook are for you.

Outlook mac recall email